14-Day Free Trial · No Credit Card Required

Convert a QuickBooks estimate into vendor POs in 30 seconds.

Stop duplicating estimates by hand. SupplyPO reads your QuickBooks estimate, splits every line item by vendor, and creates all your Purchase Orders inside QuickBooks — automatically.

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Works with QuickBooks Online Plus and Advanced · 14-day free trial

Use Xero instead? Connect your Xero organization →

QuickBooks only creates one PO per vendor.

If your estimate has materials from three suppliers, that means three duplicate estimates, three rounds of manual editing, and three Purchase Orders entered by hand. Every job. Every time.

⏱

Time consuming

Contractors report spending 30–45 minutes per job duplicating estimates and creating POs manually.

⚠️

Error prone

Manual copying between estimates introduces mistakes — wrong quantities, wrong vendors, missed items.

📈

Doesn't scale

One job is manageable. Five jobs running simultaneously turns PO creation into a part-time job.

This is a documented limitation of QuickBooks Online. Intuit's own support team recommends third-party apps to solve it.

SupplyPO fixes it in one click.

Select an estimate. SupplyPO reads every line item, groups them by vendor, and creates separate Purchase Orders directly inside QuickBooks. No duplicate estimates. No re-typing.

✓All Purchase Orders created directly inside QuickBooks

✓Each vendor gets only their items — nothing more

✓Customer and project references preserved on every PO

✓Vendor email addresses auto-populated from QuickBooks

✓Assign vendors to items right in SupplyPO — no need to leave

✓Vendor assignments saved back to QuickBooks automatically

✓Converted estimates tracked — never create duplicate POs by accident

✓QuickBooks remains your system of record

Before SupplyPO

1. Duplicate estimate → delete vendor B, C items → create PO for vendor A

2. Duplicate estimate → delete vendor A, C items → create PO for vendor B

3. Duplicate estimate → delete vendor A, B items → create PO for vendor C

≈ 45 minutes per job

After SupplyPO

1. Select estimate

2. Assign any unassigned items to vendors (once, saved forever)

3. Click "Create Purchase Orders"

≈ 30 seconds per job

How it works

Four steps. Under two minutes the first time. Thirty seconds after that.

Connect QuickBooks

Securely connect your QuickBooks Online account. One click, no data entry.

Select Your Estimate

Browse your open estimates. Already-converted estimates are tracked separately so you never create duplicate POs.

Assign Any Vendors

Items without a vendor show a dropdown. Pick one — it's saved back to QuickBooks. You only do this once per item.

POs Created

One click creates all your vendor POs inside QuickBooks. Send them to vendors directly through QuickBooks email.

It pays for itself after the first estimate.

Most businesses spend 45–120 minutes per estimate creating POs manually. At $25/hour for a bookkeeper or office admin, the math is simple.

Small jobs

3 vendors / estimate · 10 estimates/month

$175

saved per month

~7 hrs saved @ $25/hr

Typical jobs

5 vendors / estimate · 10 estimates/month

$300

saved per month

~12 hrs saved @ $25/hr

Complex jobs

8+ vendors / estimate · 10 estimates/month

$500

saved per month

~20 hrs saved @ $25/hr

SupplyPO starts at $9.99/month.

On a typical job with 5 vendors, that's a 20× return on your first month — and it only gets better as your volume grows.

Based on 10 estimates/month at $25/hr labor cost. Your savings may vary.

Simple, transparent pricing

14-day free trial on every plan. No credit card required.

Starter

Perfect for smaller crews

$9.99/month

✓Up to 30 conversions/month
✓POs created in QuickBooks
✓Send POs via QuickBooks email
✓Email support

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Professional

Multi-Entity

For bookkeepers & multi-company owners

$24.99/month

✓Unlimited conversions
✓Up to 5 QuickBooks companies
✓POs created in QuickBooks
✓Priority support

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All plans include a 14-day free trial. Cancel anytime.

🔧

No setup required. Start with what you have.

Items that don't have a preferred vendor yet? No problem.SupplyPO shows you which items need a vendor and lets you assign them right on the preview screen. Your selections are saved back to QuickBooks permanently.

👀

Preview shows unassigned items

✅

Pick a vendor from your QuickBooks list

💾

Saved to QuickBooks forever

Intuit App Partner — Silver

QuickBooks Online Plus & Advanced

xero

Works with Xero

Connect at xero.supplypo.com →

One app for your accounting system

SupplyPO connects directly to your existing QuickBooks or Xero account through its official API. Your data never leaves your accounting system. No duplicate systems. No data exports. No re-entry.

🇺🇸 SDVOSB · U.S.-Based

Built by a veteran. For people who work hard.

SupplyPO was built by a Service-Disabled Veteran who spent years managing multi-vendor procurement in QuickBooks and got tired of the manual work. We are a U.S.-based, veteran-owned small business committed to building practical tools that save small businesses real time.

We know what it feels like to manage complex jobs with tight margins and not enough time. SupplyPO exists because the problem is real — and the solution should be simple.

Service-Disabled

Veteran-Owned

SupplyPO is a certified Service-Disabled Veteran-Owned Small Business (SDVOSB) headquartered in the United States.

🇺🇸 Designed & Developed in America

Surf City, NC

Stop duplicating estimates. Start your free trial.

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Works with QuickBooks Online Plus and Advanced